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Creating the Most Impact Well Into the Future

Creating the Most Impact Well Into the Future

Jan 25, 2021

Creating the Most Impact Well Into the Future

by Alexandra Wieland, Processing and Reference Archivist, SFU Library Special Collections and Rare Books

An organization’s records and information are among its most valuable assets. Caring for them in the present ensures that they remain valuable well into the future. Follow these simple steps to secure your organization’s legacy.

Some basic Records Management (RM) tips for maintaining records

Keep all your records in a central place, to ensure they aren’t lost or forgotten. You may need to keep them at the society’s registered address (per British Columbia’s Societies Act). Otherwise, keep records where they can easily be accessed by staff or volunteers who need to refer to them. Develop a straightforward filing system that everyone in the organization can follow. Make it a routine part of your annual activities to move less important records that you don’t often consult to storage. This allows you to make room for new records that you regularly need. Also, make it routine to destroy records that you don’t need anymore (more on this topic later!).

Make it a habit to label materials, in particular photographs or audio-visual materials, with full names, dates, and descriptions of the event or circumstances. Keeping information with the records makes it easier to find photographs and ensures that organizational memory isn’t lost when a director or staff member moves on.

Avoid storing records anywhere with dampness, dust, excessive sun or heat, and temperature swings. Dampness can cause moldy records, excessive heat or sun can fade or otherwise damage paper records and temperature swings can cause records to degrade. Avoid using rubber bands to hold records together; old rubber bands become hard and crusty and can damage paper records. Staples or plastic clips are a better choice.

Don’t forget the digital

Be sure to develop a filing system for digital records. You can use the same system that you use for paper records; you just have to create the necessary folder structure on your computer/Sharepoint /Google Drive or wherever you store digital records.

Develop naming conventions for digital documents, streamline organizing documents and folders, and ensure you don’t have to search through a bunch of report_final_final.docs to find the one you need. Suggestions for document naming conventions are widely available. You can decide on the one that works best for you. Here’s an example tip sheet from York University. And here is a brief podcast, transcript, and graphic for document naming conventions from SFU.

Short-term records

Blank or unused forms, duplicate material, drafts of any papers, reports, etc. that have been published, financial materials that are older than 7 years, especially receipts (the exception are budgets and financial statements – see below) are records that don’t have historical value and can be considered short-term and be disposed of when no longer needed.

Long-term records

There are also records that have long-term or historical value and should be maintained as evidence of past decisions and actions.

These records include (but aren’t limited to): certificate of incorporation; constitution and bylaws; register of directors; register of members; minutes of each meeting of members; financial statements of the society; and minutes of each board meeting.

Other records with historical value include: files documenting policies, decisions, committee and task force reports; publications, such as journals, monographs, newsletters, brochures, or posters; audio-visual, including photographs, video recordings, sound recordings; office files and officer’s files, such as correspondence, and subject files concerning your organization’s projects, activities, and functions; and scrapbooks.

Preserving records and making them accessible

For many organizations, partnering with a repository is a good strategy to preserve inactive records. This frees up valuable storage space for current records and provides research access to members of your organization and the public, thus expanding the reach of your organization’s story. Ultimately, this collaboration helps to safeguard the historical legacy and memory of your organization.

Simon Fraser University Library Special Collections & Rare Books (SCRB) is interested in developing its collections to support the teaching, learning, and research needs of the University and broader community. We are especially keen to contribute to efforts to better reflect the diversity of experiences in British Columbia. SCRB has strong collections with respect to the following themes: activism, arts and culture, labour, and immigration. SCRB collections may also be useful in your work now. Existing collections may allow you to trace the history of an issue, or to find new ideas and inspiration.

We welcome inquiries from prospective donors wishing to donate materials. Our decisions about what we can accept include consideration of the following: the content and how well it documents your organization, physical condition of records, processing and maintenance costs, and restrictions (if any) you wish to place on content. If your records do not fit our collection mandate, we may be able to refer you to another potential repository. We welcome your questions! Thank you for taking steps to ensure that your records are cared for and preserved so they can contribute to our larger community’s collective memory.

To find out more see SCRB’s Acceptance guidelines and donation procedures or contact SCRB.

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Creating the Most Impact Well Into the Future

A New Parliamentary Secretary Creates Positive Impact on Communities

A New Parliamentary Secretary Creates Positive Impact on Communities

Culture: People First

by Vantage Point | Nov 26, 2020

Vantage Point congratulates Niki Sharma on being appointed Parlimentary Secretary of Community Development and Non-Profits and pledges its support for unleashing the potential of charities and not-for-profits in BC’s recovery
 
November 26, 2020 – Vantage Point’s Executive Director Alison Brewin congratulates Niki Sharma on being appointed Parlimentary Secretary of Community Development and Non-Profits today, and applauded Premier Horgan for his government’s commitment to cultivating a stronger relationship with BC’s charities and not-for-profits.
 

Not-for-profits and charities have stepped into pandemic response over the past eight months with great resilience and creativity however, as shown in the No Immunity Report published earlier this year, 23% of charities and not-for-profits said they’re at risk of closing their doors because of urgent threats caused by the pandemic— even as demand for their services is rising.

These organizations have been on the frontlines of providing critical services and maintaining resiliency throughout each wave of the virus. But now, with revenue and income shrinking, their very existence is at risk. We need to move quickly in collaboration to ensure these organizations can continue to action their missions and lift our communities while continuing to provide essential services and resources.

With the newly appointed Parlimentary Secretary, there is renewed ability to mobilize the not-for-profit and charitable sector’s 86,000 employees to even greater ability as the sector deals with challenges such as the overdose crisis, climate change, homelessness, and racial justice. Vantage Point looks forward to being able to collaborate with Parlimentary Secretary Sharma in leveraging the sector to continue to do this crucial work that contributes $6.7 billion to BC’s GDP and serves tens of thousands each year.

Vantage Point is excited to collaborate with Parlimentary Secretary Sharma to engage charities and not-for-profits in key elements of the government’s Stronger BC recovery plan: a nimble workforce, expanded community infrastructure, and wraparound supports like childcare, mental health services, and food security initiatives. With this appointment the government is saying it understands the critical contribution this sector makes to the wellbeing of people and communities across the province.

Quote

Alison Brewin, Executive Director of Vantage Point

"This is an exciting decision of the government and one that can have deep and positive impact on communities, the economy, and the environment. It is a clear sign that the government seeks to partner with the sector to find solutions and build back better together"

Learn More

About Vantage Point
Vantage Point exists to support the people moving these organizations forward – Executive Directors, board members, senior leaders, managers, staff, and volunteers. Our mission is to transform not-for-profit organizations by convening, connecting, and equipping leaders to lift organizational capacity. Every client leaves our programs with resources to excel in their role and grow the impact of their organization. thevantagepoint.ca

Media Contact
Nav Nagra, Communications and Inclusion Manager
Email: nnagra@thevantagepoint.ca
Phone: 604-562-4757

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Creating the Most Impact Well Into the Future

Government Announcement of a Home for the Sector

Government Announcement of a Home for the Sector

Culture: People First

by Vantage Point | Nov 26, 2020

Today, Nov 26th, 2020 the BC Govenment announced its Cabinet. Part of that annoucement included the welcome announcement of a new Parlimentary Secretary of Community Development and Non-Profits. Niki Sharma, a rookie MLA but very experienced board member -- including many years on the board of Vancity Credit Union – has been appointed to the role within the Ministry of Social Services and Poverty Reduction.

Although Vantage Point has been advocating for a full Ministry dedicated to the sector (such as the 90s-era Ministry of Community, Co-ops, and the Voluntary Sector), we are happy to see a clear and leader to support meaningful partnerships with our sector.

What will it mean to have a ‘home for the sector’ in the BC Cabinet? What is the opportunity this new Parlimentary Secretary role presents?

As we know, not-for-profits have stepped into pandemic response in the past nine months in remarkable and creative ways to meet community needs. Many have adjusted our operating models and funding allocations to be able to respond to emerging priorities.

And those needs grow daily as we find ourselves in the second wave of COVID-19.

But while the pandemic creates greater need than ever for the services of the charitable and not-for-profit sector, it also threatens our future. Fundraising revenue has fallen sharply, and over twenty-five percent of BC’s not-for-profits are now in danger of closing their doors, threatening not just the vital work of those organizations, but also the jobs of 86,000 British Columbians employed in this sector. Seventy-four per cent of workers in this sector are women, a demographic already hit particularly hard by the pandemic.

Like those facing the public sector and the private sector, the challenges facing the “third sector” and its important work are urgent and complex. Unlike the public and the private sector, or other major economic sectors such as tourism, health, and forestry, there has been no central place in government for BC’s charitable and not-for-profit sector. A home for the sector in government is the way to ensure our critical community contributions have the right coordination, investment, and connections to unleash the potential of our hard work.

A Parliamentary Secretary does not sit at the Cabinet table, that is the role of the Minster of Social Services and Poverty Reduction – longtime MLA and former social worker Nicolas Simons. But Parliamentary Secretaries and their Minister can build great systems together. Mitzi Dean was Parliamentary Secretary on Gender Based Analysis in the Ministry of Finance and was able to accomplish a great deal because of the positive and active relationship between her and the Honourable Carole James. We will look for that same level of mutual support between the Honourable Simons and Ms Sharma.

We will look to the mandate letters now - the express direction the Premier gives to each Minister - to see if the focus will be able to  build resilency in the sector and identify opportunities for growth is a critical part of the pandemic recovery. By taking a coordinated approach to marshalling the considerable resources of our sector, the Parlimentary Secretary and the Minister maybe be able to deliver several new benefits such as the ability to:

  • Set and advance common goals for public wellbeing
  • Leverage donor dollars and private funding through partnerships
  • Build government capacity to understand and address the unique needs of not-for-profit organizations and the opportunities to work together
  • Aggregate information and support necessary innovation, capacity, and impact of not-for-profit organizations
  • Mobilize volunteers in every corner of the province, providing the equivalent of 146,000 full-time positions
  • Foster new partnerships to build community infrastructure and bridge the digital divide
  • Reach into cultural and linguistic communities to provide essential supports
  • Advance reconciliation with Indigenous peoples in communities around the province
  • Seed charities and not-for-profits as key enablers of green technology and sustainability
  • Update rules and streamline regulatory obstacles to success

The challenges facing our province today demand new solutions and fresh ideas. Charities and not-for-profits are proven innovators, fluent in collaboration with an ability to attract investment from outside government. We hope to see greater alignment with government planning and priorities to leverage these assets for the common good. This new role will help ensure our sector meets its potential to improve economic, social, and environmental outcomes for all British Columbians.

We applaud this move on the part of the government. Vantage Point looks forward to working with Parlimentary Secretary Sharma to amplify the breadth, innovation, and resilience of our wonderful sector.

Author

Alison Brewin

As Executive Director, Alison Brewin is responsible for executing the Vantage Point’s mission and vision. Alison graduated with a Law Degree from the University of Victoria in 1991 and was called to the Bar in 1992. Throughout the 1990s, she worked in non-profit management, as political assistant...

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Creating the Most Impact Well Into the Future

If We Are Serious About JEDI, We Should Be Serious About This

If We Are Serious About JEDI, We Should Be Serious About This

Culture: People First

by Vantage Point | Nov 2, 2020

When was the first time you thought about decent work? For me, it was not during the first few jobs I had as a student. I was ready, willing, and eager to work as a young person, and because of my privileges, did not have to actively think about decent work conditions. Honestly, I was happy to just be hired! I made minimum wage and that seemed good enough.

After a few years of working full-time, I started encountering confusing situations that finally made me think twice. For example, I once learned that a co-worker had successfully negotiated for health benefits I was told we were both ineligible for. Equally confusing was when I realized that my peers, unlike me, had access to paid professional development while working at organizations with a smaller budget than where I was employed. Even now, those experiences remain in my memory as confusing because I never asked anyone why things were the way they were. As a young worker, I did not know who to turn to with my curiosities, or to express my frustrations and desires for clarity and change.

Eventually, I realized, decent work is the change I want to see for other workers like myself and for those who will enter the not-for-profit sector in the future. Decent work would mean standards and investments in the workforce that are transparent, consistent, and which put people first. Workers would not be left wondering or having to negotiate because employers would already have their employees’ best interests in mind.

The young professional’s perspective is a great way to examine decent work. As a diverse and women-dominant sector, the perspectives of women, people from marginalized communities, and people from multi-oppressed communities are also lenses through which we can push our ambitions around decent work. Our colleagues at the Ontario Nonprofit Network have been considering decent work for some time and have created a growing collection of valuable resources to advance decent work commitments. This month, they also launched the Decent Work for Women microsite.

There is so much sector-strengthening work remaining ahead of us and it is a growing list of priorities. At the forefront of this energy and at the top of many organization’s lists right now is the commitment to advance justice, equity, diversity, and inclusion (JEDI). With this strong sense of urgency behind JEDI initiatives, how much time and energy should we put into “decent work”?

A closer examination of decent work beyond salaries and compensation reveals that committing to decent work is actually part and parcel of advancing JEDI in our sector. Decent work means advancing economic justice for workers, providing equitable workplace supports and accommodations, diversifying the decision-makers who review human resource policies, and creating truly inclusive workplace cultures where all can come to work as their full selves. It can mean all of this, and more.

This is why decent work matters, and now is the time for us to put it under the sector spotlight at BOSS. Decent work provides a workers-centered focal point in the immensity of JEDI work and the long journey we are now on to “build back better”. But simply emphasizing decent work matters through this blog post is not enough. We need to take action by first critically examining our current processes and policies around decent work, committing to remove the ones that create harm, and also creating new ones that challenge the status quo. 

We invite you to join us in taking action for decent work at this year’s BOSS, and stay tuned for more on our Decent Work Peer Network (coming soon)!

 

View on the BOSS website.

Author

Joyce Lin

Joyce is the Sector Development Coordinator for Vantage Point - she facilitates the foundational work involved in Vantage Point’s goals to contribute to a healthy and thriving not-for-profit sector in BC. On any day, she is monitoring and sharing information that will support sector success and...

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Creating the Most Impact Well Into the Future

Our Letter on the Lobbyist Transparency Act

Our Letter on the Lobbyist Transparency

Culture: People First

by Vantage Point | Oct 8, 2020

On September 29, 2020 we sent the letter below to outline our concerns around the Lobbyist Transparency Act and the administrative burden it places on not-for-profit organiations. If you would like to join our advocacy efforts on this issue please email us. To get updates on all of our advocacy work for not-for-profits, we invite you to join as a not-for-profit member.


Mr. Richard Fyfe, Deputy Attorney General
PO Box 9290, Stn. Prov. Govt.
Victoria BC, V8W 9J7

and

The Honourable Carole James, Minister of Finance and Deputy Premier
Room 153 Parliament Buildings
Victoria, BC, V8V 1X4

Tuesday, September 29, 2020

RE: Meeting request to discuss negative impacts of Lobby Transparency Act on the BC not-for-profit sector

Dear Mr. Fyfe and Hon. James:

I am writing to you today on behalf of Vantage Point, the undersigned, and approximately 41 organizations that wish to remain anonymous to avoid potential penalties for perceived lack of compliance with the New Lobby Transparency Act (LTA). We are writing to request a meeting to discuss the very difficult and chilling impact the LTA is having on our sector.

Collectively, we wish to express concerns regarding the negative and, likely unintended, impacts of the LTA on the charitable and not-for-profit sector. The LTA creates substantial barriers to the fulfillment of our mandates to maximize community wellbeing and contribute to democratic debate. This letter builds on comprehensive dialogue our organizations have had among ourselves, with the Office of the Registrar of Lobbyists (ORL), the Office of the Attorney General, and the Premier’s Office. While we support your efforts to increase lobbying transparency in relation to activities that are aimed at advancing private benefits to corporations and their shareholders, we urge you to acknowledge that our organizations are created for the purpose of advocating and caring for our communities, not to advance private interest. If there is a need to be transparent about meetings and engagement with our sector, we urge you to take the administrative burden upon yourselves by requiring MLA’s to track and reporting such engagements rather than the not-for-profit.

About BC’s not-for-profit sector

Not-for-profits are critical to the lives of people in British Columbia. There are over 29,000 not-for-profit societies registered in BC. Our sector provides more than 86,000 jobs and mobilizes volunteers who contribute the equivalent support of over 146,000 positions. Our workers and volunteers also make a direct economic contribution of more than $6.4B to our province’s GDP.

We provide a critical level of support to the Government of British Columbia, businesses, and the public. We provide everything from the provision of health and other essential frontline services, to supporting victims of domestic violence, deploying volunteers safely, and creating arts and cultural services. The not-for-profit sector is vital to ensuring the safety and wellbeing of our province. We are an essential safety net for the most vulnerable individuals in our communities. Our work has never been more urgently needed as we navigate unprecedented circumstances brought about by the COVID-19 pandemic, an exacerbating opioid crisis, and worsening inequities for communities suffering historic patterns of oppression and discrimination. Our employees and volunteers are stretched to the limit of their capacity responding to these extremely difficult circumstances. Our research has documented extremely high levels of stress and burnout among our peers. Our research also indicated that one in five not-for-profit organizations are unlikely to survive the current environment. This will put immense undue pressure on remaining organizations.

LTA’s burden on the not-for-profit sector

Among our organizations there is a substantial level of concern, anxiety, and frustration with the additional burden and overreaching implications of the new LTA. The Act creates barriers in our ability to respond effectively to growing challenges affecting our communities. Our concerns and challenges are significantly heightened as there was inadequate consultation with the not-for-profit sector during the development of this new legislation. Our sector not only provides essential services to British Columbians, but it is a major source of economic prosperity for our province.

Yet we see a continual pattern of consulting with a very narrow representation of the not-for-profit sector and a lack of comprehensive consultation on legislation which significantly impacts our operations and the ability to fulfill our missions.

Blending of lobbying and advocacy under the LTA regulation

At the heart of our concerns, many of our organizations have received LTA’s interpretations which do not seem to make a distinction between the advocacy and lobbying. Advocacy are efforts to strengthen public wellbeing and speak up for marginalized voices. Lobbying is done to advance private, corporate, and/or shareholders’ interests. In fact, the LTA’s design actually allows the lobbying of private interests to go unreported by including small private firms in the few exclusions to compliance (for example, organizations with less than 6 employees do not need to report their lobbying activities).

For-profit companies have the capacity to change how they function very quickly. There is nothing stopping a private lobbying company of twelve employees from dividing itself into two smaller firms very quickly. No twelve-person not-for-profit organization in BC could do that, nor would it be responsible of a volunteer Board to make such a decision. Instead of acknowledging the multiple layers of accountability charities and not-for-profits have to donors, members, and the communities that we serve, the LTA’s requirements undermine our capacity to meet those accountability requirements. In fact, the expectations of the LTA to reporting donations and funding to support our organizations threatens the trust that individual donors, foundations, and the public has granted us to support our vital work.

Legislation’s overreach

We are concerned that the LTA design did not take in consideration the unique circumstances, objectives, and strategies in which not-for-profit organizations deliver their vital services. The depth of our relationships with communities throughout BC provides critical sources of evidence on the evolving impact of social, economic, environmental conditions facing British Columbians. Being in the front-lines of some of the most complex challenges facing our communities, our organizations regularly communicate with government representatives to inform them of these circumstances, the impact of public policy, and to advance solutions that our organizations regularly develop to address these challenges. Through these essential advocacy efforts, we help strengthen public benefits for our communities, the economy, and the natural environments in which we all live.

The over-reach of the LTA’s requirements to report all communication directed at public office holders – including social media posts on Twitter and Facebook – may actually contribute to distorted public perceptions that not-for-profit organizations do substantially more lobbying compared to activities to advance private interests. Some not-for-profit organizations have been informed even endorsing the advocacy activities of a third party may constitute lobbying. This lobbying would be assigned to an individual/organization which should have registered as a designated filer with the Lobby Registry. This approach will limit the capacity of Not-for-profit organizations to do their own research to inform public policy submissions, endorsing, and signing on to letters or petitions put together by sector leaders as is a common practice to help inform and influence government and public opinion. This means not-for-profits may opt to silence themselves rather than risk compliance issues. And this has a detrimental impact on the ability for not-for-profits to advocate to advance their missions and provide essential services to British Columbians.

Fifty percent of not-for-profits are already highly regulated as charities, a legal system that has extensive processes for ensuring charitable activities are unquestionably of public benefit and NOT to advance private interests. Most Not-for-Profits have volunteer Boards of Directors whose sole interest is to ensure community benefit is at the forefront. Donors and funders (including the government) demand that we keep our administrative costs to an absolute minimum. In fact, prevalent funding structures in the sector limit investment in contingency funds, technology, employee benefits, and stable governance and have generated an insidious precariousness of our vital work. By demanding we spend donor, government, and foundation dollars on tracking all advocacy and dialogue discussions for compliance with the LTA, this government is in effect silencing not-for-profits and charities in BC. According to the responses we have collected from the Office of the Lobby Registrar, that is exactly what you are asking of us: ‘Be quiet or be fined,’ and put our organizations at even more risk.

All this has resulted in a very troubling, chilling effect that the LTA’s application is having on the not-for-profit sector, the communities, and people we serve. These circumstances ultimately have the potential to undermine democratic dialogue. The fact that 41 organizations were not willing to publicly put their names on this letter is evidence of this reality. The detrimental and unforeseen consequences would be a dark legacy of your government which will harm the future of our province.

We must believe it is not your government’s intention to create a burden on not-for-profits or reduce democratic debate. To this end, we urge you to acknowledge the LTA’s unintended negative impacts on not-for-profit and charitable organizations and acknowledge the following:

Recommendations

  1. Extend a moratorium to not-for-profit and charities for perceived noncompliance with the LTA regulations that came into place at the end of the transition period which expired on Tuesday, September 15, 2020, until further consultation with the sector takes place.<.li>
  2. Open a meaningful and comprehensive consultation with the entire sector of not-for-profit and charitable organizations that puts the burden of recording such a dialogue on the government and not the sector. This consultation should fully examine ways to strengthen the LTA rules and reduce the burden on the not-for-profit sector.
  3. Shift the LTA’s burden and chilling effect by establish an obligation for MLA’s and other public office holders, to track their interactions with not-for-profits and charities themselves and making it public. We have no objection to public scrutiny of our efforts to inform the government about what is happening in our communities across the province.
  4. As recommended by the Pacific Legal Education and Outreach Society’s letter on September 15, 2020, we urge you to amend the LTA and exempt not-for-profit and charities from lobby reporting requirements for activities that seek to maximize public wellbeing (except for organizations that serve management, union, or trade and professional interests, or that have representatives who are profit-seeking enterprises, or who engage in lobbying through a not-for-profit).

We request a meeting at your earliest convenience with a delegation of not-for-profit leaders who have endorsed this letter. Together we seek to engage in constructive dialogue to identify ways to enhance lobbying transparency without harming the vital work our sector does in service of all British Columbians. We look forward to your timely response.

Sincerely,

Alison Brewin
Executive Director
Vantage Point
T: (604) 637-8207
E: abrewin@thevantagepoint.ca
www.thevantagepoint.ca

cc:

Hon. David Eby, MLA for Vancouver-Point Grey
Hon. John Horgan, MLA for Langford-Juan de Fuca
Mr. Michael McEvoy, Registrar of Lobbyists for BC
Hon. Mike Farnworth, MLA for Port Coquitlam

In 2019, Vantage Point supported 9,799 not-for-profit leaders through leadership development, board training, strategic planning, and more. We have over 550 not-for-profit members from 48 communities across the province.

Author

Alison Brewin

As Executive Director, Alison Brewin is responsible for executing the Vantage Point’s mission and vision. Alison graduated with a Law Degree from the University of Victoria in 1991 and was called to the Bar in 1992. Throughout the 1990s, she worked in non-profit management, as political assistant...

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The Reimagined Series of Online BOSS Events

The Reimagined Series of Online Boss Events

Culture: People First

by Vantage Point | Sep 25, 2020

Since 2015, Vantage Point has been organizing BOSS as an innovative conference to share tangible and practical strategies that not-for-profit leaders can use to strengthen their organizations. BOSS stands for Building Organizational and Sector Sustainability. Sector leaders have come to participate in BOSS to connect with their peers and discuss a diverse range of challenges affecting the sector. As our sector continues to respond to the ongoing impacts of the COVID-19 pandemic, BOSS is evolving to find common solutions to address the challenges facing not-for-profits across BC.

In the urgency of the COVID-19 pandemic, multiple systems that sustain our communities have been deeply eroded. Our daunting challenges in the last few months demand we do things differently to rebalance our economic and social systems. Now more than ever, there is growing recognition that all sectors of society and the economy must work together.

At Vantage Point, we know that community wellbeing is built with the not-for-profit sector’s active involvement. For us, healthy and sustained not-for-profits are the cornerstone to community resilience and wellbeing. We work to leverage our sector’s expertise as a pathway to an economic and public policy environment which will build a strong future for British Columbia. We want to rebalance our economy by pulling together as a sector to uncover and amplify the full potential of not-for-profit leadership. There is important work ahead of us. Collaboration is the way in which we will build our sector and further our missions. Inclusive, equitable spaces will ensure positive transformations to break cycles of discrimination. Now is the time to be bold and transform our systems for community good.

Our BOSS conference will address how we can – and do – work together to make these goals a reality. This event is a space for dialogue and game-changing tactics on how not-for-profits can lead positive and lasting community and systemic change. Our themes for 2021 are: Collaboration, Equity, and Transformation.

What will BOSS make possible for the sector?

Two weeks of November will be dedicated to convening thoughtful public dialogue and collaboration between not-for-profit leaders and stakeholders.  Through online engagement, we will catalyze the potential for sector-wide participation in our BOSS 2021 Conference (Saturday, February 27 – Friday, March 5, 2021).

Together we will identify solutions, develop capacity, share resources, and reimagine the conditions which will lead to transformational change in our sector and the communities we serve. Leaders, funders, government representatives, businesses, and more will share dialogue to achieve our planned outcomes of:

  • Building a community of those dedicated to the success of BC's not-for-profit sector
  • Identifying and advancing key priorities to strengthen the not-for-profit sector

Through broad public engagement and dialogue, BOSS will seek to leverage the sector’s expertise, innovation, and resilience. We would be honoured if you joined us in the conversation.

When

  1. BOSS series of online events: Thursday, November 19 - Thursday, November 26, 2020
  2. BOSS Conference: Friday, February 27 - Friday, March 5, 2021

More Detail to Come

We will be releasing exciting information soon with the launch of the new BOSS website, through social media, and in our e-newsletters. Stay tuned for details on who will be presenting and how to register!

Author

Omar Dominguez

Omar is our Director of Government Relations and Sector Development. What does this mean? He provides leadership in Vantage Point’s mission to build the capacity of BC’s not-for-profit sector through membership engagement, sector development, and government relations. Basically, Omar does a lot....

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Strengthening Equity & Inclusion Through Organizational Capacity

Strengthening Equity & Inclusion Through Organizational Capacity

Culture: People First

by Vantage Point | Sep 11, 2020

Last year, the Vantage Point board and staff annual retreat culminated in a new 5-year strategic plan. It felt big, it felt like a stretch, it felt pretty amazing. The first of 5 Strategic Goals (or BHAGs - Big Hairy Audacious Goals, as I see them) stated that by 2025 Vantage Point will be a leading contributor to equitable, inclusive, and sustainable practices in the not-for-profit sector, especially in lifting and strengthening Indigenous, underrepresented, and emerging not-for-profit leaders in BC.

We have focused our first year towards this goal in learning, in being humble about what we don’t know, and courageous about taking steps, individually and as an organization, to activate the learning. As a team we’ve committed to learning from the experts through the Strategem Conference virtual workshops, hosted by Cicely Blain Consulting, including introductory learning in anti-oppression, inclusive language, racial justice, and LGBTQ2S & inclusion. We will work through the Decolonizing First Workbook together as staff and board, through facilitated workshops with Michelle Nahanee.

As part of the learning journey, we are honoured to introduce our new Organizational Consultant, Dorla Tune. I am immensely excited to learn alongside Dorla in our work to strengthen not-for-profit organizations in BC through our training, planning, and consulting supports. Dorla connects her leadership experience to her commitment to strengthening equity and social justice through organizational capacity building:

Over the past 20 years, I have worked in a variety of different not-for-profit organizations. From transition houses to child welfare, from settlement agencies to philanthropy, and grassroots community development organizations. In each of these workplaces, people are the most important component; the people doing the work and the people receiving the services. Often, not-for-profit organizations are full of individuals bringing their lived experience and passion to the work in hopes of improving the lives of others. Lived experience and passion are critical to providing meaningful experiences to communities, yet they need to be nurtured and channelled through systems of organizational capacity to have the desired impact.

For me, joining Vantage Point as an Organizational Consultant means I get to work with other not-for-profits to improve their capacity systems all in service to people. Leadership, governance, training, mentoring, and strategy are only relevant if people remain at the center of the work. Not-for-profit organizations hold critical spaces in the community. We are in a time when the deconstruction of colonial and racist systems is non-negotiable. How effectively not-for-profit organizations do their work in service to improving lives, requires their organizational capacity to be rooted in equity and social justice.

I am excited to join Vantage Point, a place where I can continue to deepen my knowledge while sharing my skills and experiences in the not-for-profit and charitable sectors. Looking forward to seeing you soon! 

Author

Maria Turnbull

Maria Turnbull brings over 20 years of leadership experience in staff and director roles within the not-for-profit sector, both here in Canada and in the UK. With a BA in International Relations and MBA, Maria is a skilled facilitator and consultant in board governance, organizational development,...

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Creating the Most Impact Well Into the Future

Our Take on the Budget 2021 Consultation Report

Our Take on the Budget 2021 Consultation Report

Culture: People First

by Vantage Point | Sep 3, 2020

Earlier this summer, we shared with you our second written submission to the Select Standing Committee on Finance and Government Services (the Committee) for the provincial budget 2021 consultation, which took place this year between June 1st to 26th. The consultation process started with the Minister of Finance’s consultation paper, which outlined the provincial government’s COVID-19 action plan and three guiding priorities: 1) health and safety, 2) immediate supports for individuals, and 3) business and economic recovery.

The Committee released the Report on the Budget 2021 Consultation on August 21st with 124 recommendations (full list found on page 106 to 119).

How to read the report

Before diving into the details, keep in mind that $1.5 billion of the $5 billion COVID-19 action plan has been earmarked for economic recovery but remains unallocated. While the COVID-19 pandemic’s impacts are unquestioned and underscored throughout the report, the Minister informed the Committee that many of the government’s priorities remain the same (see page 7 “Minister of Finance Briefing”):

  • K to 12 education
  • Childcare
  • Advanced education and skills training
  • Infrastructure (ex. roads, hospitals, schools)

Therefore, it is no surprise that these themes are represented throughout the report. Further, it is worth taking a moment to celebrate that this year’s consultation process had the highest participation level in nearly 10 years! The Committee heard and received 281 presentations, 1362 submissions, and 3624 survey responses.

The recommendations span over 12 themes, each making up a section in the report. Each theme/section has its own sub-sections that include impact of COVID-19, survey highlights (if any), detailed discussions, and the Committee’s recommendations for each theme.

Highlights

In Vantage Point’s submission, our three recommendations emphasized the opportunity for budget 2021 to be an investment in public wellbeing through funding and partnership with the not-for-profit sector.

Reconciliation, equity, diversity, and inclusion

The Committee made the explicit call to action for the upcoming budget to “address inequities and make significant progress on reconciliation, diversity and inclusion, and accessibility” in all areas. Further, the Committee recommends “ensuring ministries adopt a diversity and inclusion lens and recognize systemic barriers to address the disproportionate impacts of the pandemic, and providing programs and supports for equity-seeking groups who face systemic barriers” (see the executive summary on page 2).

Similar points about the importance of gender equity, truth, reconciliation, and decolonization were incorporated throughout Vantage Point’s submission. The not-for-profit and charitable sector is comprised of organizations working to advance similar goals every day and the Committee’s recommendations validate the importance of the work made possible by our sector.

Digital connectivity

The necessity of internet access, reflected in Vantage Point’s recommendations, is another clear theme in this report. The report recognizes inequities related to digital infrastructure and “recommends accelerating investments…including addressing challenges related to affordability” and references this is an area requiring collaboration with the federal government and telecommunication companies.

Multi-year stabilization funds

While the report does not make an explicit recommendation for a not-for-profit sector stabilization fund (Vantage Point recommended a $500 million stabilization fund for the sector), it does suggest a need for urgent recovery funding and multi-year stabilization supports to several sectors.

To note, “non-profit” or “not-for-profit” is mentioned 19 times in total throughout the report. It has its own sub-section under the “Health” theme, and an entire recommendation based on it:

  • Recommendation 65: Provide urgent and stable funding to the charitable and non-profit sector so that they can continue to provide services to British Columbians, including exploring the provision of incentives to donate such as a donation-matching program, and increasing the charitable donation tax credit.

It is not only a pivotal moment that not-for-profits are mentioned, moreover, “non-profit” is recognized as a whole sector. This is welcomed language for those in the sector who have and continue to define the sector and raise its profile.

However, the report falls short to include not-for-profits in the Economic Development section. As mentioned in our submission for the Provincial Budget Consultation, BC’s not-for-profit sector contributes $6.4 billion to the provincial GDP. Jobs and service provisions, as well as losses in this sector need to be seriously considered in the context of a resilient provincial economy.

Other recommendations with implications on the sector

While the not-for-profit sector as a whole is only directly referenced in two themes – first in Health, and secondly, in Social Services, Community Social Services and Social Policy - there are several recommendations for other sectors that could impact BC’s not-for-profits whose work is related to those sectors. These include:

  • Arts and culture: targeted, multi-year recovery funding through BC Arts Council. Donation incentives, tax breaks, infrastructure investments. Increased funding for Creative BC and Amplify BC. Work with other levels of government and community partners to increase investments.
  • Digital media, music, film: explore new measures to address inequities and barriers for underrepresented groups in this industry.
  • Long-term care: sustain investments, especially for staffing and care standards.
  • Mental health and addiction services: invest in continuum of services, culturally safe supports and services, family supports, services for children and youth.
  • Housing: accelerate construction of continuum of affordable and social housing, especially for women facing violence, gender-specific supportive housing, expanded housing options for people with disabilities, youth, and low-income seniors. Expand investments in Indigenous housing with Federal Government.
  • Public safety and justice: increase investments in legal aid and community restorative justice programs. Provide operational funding to child and youth advocacy centres.
  • Childcare: invest in affordable childcare, and funding through Ministries of Children and Family Development and Health to improve access to supports for children and youth with accessibility needs, and their families.
  • Youth: improving supports for youth aging out of care and marginalized youth. The report names Boys and Girls Club, and Right to Play as organizations to provide care and wrap-around programs for marginalized youth.
  • Advanced education: increase adult education resources, including broadening course offerings and skills training (especially important because of COVID-19 and other disruptive workplace forces that could displace workers).
  • Social services: develop a comprehensive, outcome-focused social policy framework. Continue funding provincial poverty reduction strategy. Review the framework for income and disability assistance. Address recruitment, retention, and compensation challenges within community services sector.
  • Fiscal and regulatory policy: apply a gender-based analysis plus lens in policy development and economic recovery, as well as “equity, reconciliation, and climate action lenses”. Ensure federal and provincial programs continue supporting individuals and businesses in recovery. Transition emergency funding to targeted investments that are based on individual and sectoral needs. Review opportunities to temporarily adjust the Employer Health Tax. Introduce a municipal finance reform so there are more tools to address financial pressures related to housing issues, the opioid crisis, and other priorities.

Now what?

Budget 2021 will be presented on the third Tuesday in February (Feb 16, 2021). While the release of the report ensures the public can access the Committee’s recommendations, it is important to recall this report is written and has been submitted to members of BC’s legislative assembly. If you want to engage with your MLA about this report and budget 2021, make sure you are familiar with the Lobbyists Transparency Act.

Overall, the report recognizes many of the key points raised in our recommendations for the sector, namely that there is an immense financial impact due to COVID-19 and strong need for stabilization supports. The report also echoes the reality that the pandemic has revealed the need for resources to address gaps in supports and services for British Columbians. These are all encouraging signs that budget 2021 may reflect the needs and supports we have collectively identified for our sector.

If you want to get further involved in these discussions and the advocacy work that Vantage Point is doing, we encourage you to become a member. During the COVID-19 crisis we have made membership free. You can learn more and sign-up here.

Author

Joyce Lin

Joyce is the Sector Development Coordinator for Vantage Point - she facilitates the foundational work involved in Vantage Point’s goals to contribute to a healthy and thriving not-for-profit sector in BC. On any day, she is monitoring and sharing information that will support sector success and...

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Creating the Most Impact Well Into the Future

Revenue Recognition For Contributions NPO

Revenue Recognition For Contributions NPO

Planning: Strategy & Workforce

by Vantage Point | Aug 3, 2020

This blog was originally posted on the Manning Elliott website, and written by Patrick Chan and Brandon Kelley.


Within Part III of the Handbook - Accounting Standards for Not-for-Profit Organizations, Section 4410 provides guidance on revenue recognition for contributions which are non-reciprocal transfers to an NPO, the most common example being government funding.

Contributions are Classified Into Three Different Types

i) Restricted Contributions

Externally imposed stipulations that specify how the resources or assets must be used.

ii) Endowment Contributions

Externally imposed stipulations that specify the resources must be maintained permanently; the NPO only has access to use the income generated from the endowment.

iii) Unrestricted Contributions

Neither a restricted nor endowment contribution. An NPO can make an accounting policy choice to recognize contributions revenue using either the deferral, or restricted fund method.

Deferral Method

Under the deferral method, unspent restricted funding accumulates as a liability and is presented as deferred contributions on the statement of financial position.

  • Endowment contributions are recognized as direct increases in net assets.
  • Restricted contributions are deferred and recognized as revenue in the same fiscal periods as the related expenses are incurred.
  • Restricted contributions for the purchase of capital assets are deferred and amortized into revenue on the same basis as the acquired capital asset. Funding received for capital assets that won't be amortized is recognized as direct increases in net assets.
  • Unrestricted contributions are recognized as revenue immediately upon receipt of funds.

Restricted Fund Method

Under the restricted fund method, an NPO presents a general fund and one or more restricted funds in their financial statements. Revenues reported in a restricted fund must be externally restricted by a third party.

  • Endowment contributions are recognized as revenue of the endowment fund.
  • Restricted contributions are recognized as revenue in the corresponding restricted fund. If no corresponding restricted fund exists, the restricted contributions are recognized in the general fund in accordance with the deferral method.
  • Unrestricted contributions are recognized as revenue of the general fund.

Example

An NPO received $100,000 of restricted contributions funding during the fiscal year, $60,000 has been spent and $40,000 remains unspent at year end.

The table below illustrates the impact to the financial statements when using the deferral or restricted fund method under this example. The restricted fund example assumes a corresponding restricted fund exists.

Statement of Financial Position

Deferral Method Restricted Fund Method
Cash $40,000 $40,000
Deferred contributions $40,000 $Nil
Net assets $Nil $40,000

Statement of Operations

Deferral Method Restricted Fund Method
Revenue $60,000 $100,000
Expenses $60,000 $60,000
Excess of revenues over expenses $Nil $40,000

 

We Are Here to Help

 

Manning Elliott is here to help. Visit our blog to stay up to date on the most recent NPO topics. To learn more about revenue recognition for contributions or to submit an inquiry, please contact a member of our NPO.


The above content is believed to be accurate as of the date of posting. Tax laws are complex and are subject to frequent changes. Professional advice should be sought before implementing any tax planning. Manning Elliott LLP cannot accept any liability for the tax consequences that may result from acting based on the information contained therein.

Author

Manning Elliott

Manning Elliott is a CPA firm with offices located in Vancouver, Burnaby, Surrey, and Abbotsford British Columbia, Canada. We provide personalized accounting and business advisory services to companies operating within a wide range of industries in seven major practice areas: Tax, Private Company...

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Creating the Most Impact Well Into the Future

Our Letter on BC’s Recovery

Our Letter On BC's Recovery

Culture: People First

by Vantage Point | Jul 16, 2020

The Government of BC has asked for feedback on their discussion paper, BC’s Recovery from COVID-19This is a great opportunity to influence BC's recovery. We are sharing some resources for not-for-profits who would like to provide input. Vantage Point sent the letter below to provide our input on the importance of investing in not-for-profits for the recovery. The deadline to for input is Tuesday, July 21, at 4pm.

Ways you can provide input:


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The Honourable John Horgan, Premier of British Columbia

Office of the Premier
West Annex Parliament Buildings
Victoria, BC V8V 1X4

The Honourable Minister Carole James
Minister of Finance and Deputy Premier
Room 153 Parliament Buildings
Victoria, BC V8V 1X4

July 10, 2020

RE: Now more than ever, is the time to invest in BC not-for-profits.

Dear Premier Horgan and Minister James:

Thank you for the opportunity to provide input on how best to invest the $1.5 billion Economic Recovery Fund. I am writing to you today on behalf of Vantage Point and our member organizations. We are a charity based in Vancouver, BC on the unceded territories of the Skwxwú7mesh (Squamish), Səl̓ílwətaʔ (Tsleil-Waututh), xʷməθkʷəy̓əm (Musqueam), and shíshálh (Sechelt) nations. Vantage Point supports not-for-profits and charities across the province with leadership development, board training, strategic planning, and more. We represent over 545 not-for-profit members from 48 communities across the province.

The impact of the COVID-19 pandemic on the not-for-profit sector has been devastating and requires your urgent attention and action. Vantage Point’s research on COVID-19’s impact on the sector clearly confirms troubling impacts on not-for-profit organizations and the communities we serve. The research documented an increased demand for community services as well as a massive loss of income. The most worrisome estimates suggest that one in five not-for-profits will not survive this crisis.1 Closures of this scale will have irreparable impacts on BC’s economy and communities. The people who depend on these services, often some of the most vulnerable people in society, face increased risks of falling through the cracks. While our sector is innovative and resilient, our capacity to navigate COVID-19 is has reached a breaking point.

Not-for-profits are critical to the lives of people in British Columbia. As we adapt to different phases of the COVID-19 pandemic, BC's not-for-profits and charities continue to provide a critical level of support to the Government of British Columbia, businesses, and the public. We provide everything from the provision of health and other essential frontline services, to supporting victims of domestic violence, to deploying volunteers safely, to providing arts and culture services. The not-for-profit sector has long been recognized as vital to ensuring the safety and wellbeing of our province. We are an essential safety net for the most vulnerable individuals in our communities. From all angles, an investment in the not-for-profit sector aligns with the key values outlined in the recovery consultation discussion paper.

We acknowledge the remarkable work the BC Government has done to support our communities during the extremely challenging environment of the COVID-19 crisis. We have been encouraged by your explicit acknowledgement that “supporting… not-for-profits throughout the pandemic is vital to BC’s response to and recovery from COVID-19.”2 We have also been pleased to know that your Economic Recovery Task Force includes representation from the not-for-profit sector. We encourage you to continue deepening and expanding this engagement to ensure that the full breadth of not-for-profits expertise is adequately reflected in your consultations, advisory groups, and recovery planning efforts.

Recommendation One: Create a $500 million stabilization fund for the not-for-profit sector

Following our recommendations for the Budget 2021 consultation, we insist that a $500 million stabilization fund for the not-for-profit sector is required to ensure that organizations can survive, adapt to new circumstances, and position themselves to actively contribute to our recovery. A stabilization fund of this magnitude is critically important to sustain not-for-profits.

Current measures announced by the Federal and Provincial governments have failed to recognize:

  • the unique situation facing charities and not-for-profits
  • the efforts not-for-profits have continued to make to serve their communities in unprecedented circumstances, and
  • the distinct role that not-for-profits must play in our recovery from COVID-19.

Make funding flexible: It is critically important that stabilization funding is truly flexible and allows not-for-profits to allocate funding where they need it most. Current funding and granting systems often limit spending in our organizations solely on direct program delivery without strengthening our operational capacity. These systems also burden organizations with rigorous reporting requirements. Funding restrictions often cause not-for-profits to drift from their mandate as they often are forced to adapt to evolving funding priorities. These restrictions create precarious working conditions and stifles investments in employee benefits, stable governance, and adequate resources for efficient operations.

Commit to gender equity: We know that gender equity is a priority for the BC government. A stabilization fund will ensure women, who make up 74% of the not-for-profit sector, stay employed. Further, this will allow organizations that serve women and other populations who experience discrimination, oppression, and violence, to continue safely providing services in-person and virtually. Not-for-profits are leaders in anti-racism and social justice work, they are also providers of community-based health and wellbeing programs.

Invest in not-for-profits to stimulate the economy: We encourage you to think of stabilization funding and stimulus spending beyond customary criteria narrowly focused on business, employment, and “shovel-ready” projects.

Invest in not-for-profits to support public health: A stabilization fund of this magnitude would be equivalent to an investment in public health and prevention. These investments can help ensure British Columbians are supported to recover from the mental health effects of prolonged isolation, depression, and stress. It will also help address other healthcare crises, such as the recent increase in opioid overdoses, from worsening.

Partner with well-established and trusted funders: We recommend that a not-for-profit stabilization fund be administered through networks of funders with deeply established relationships with local not-for-profits and charities. Examples of such funders include provincial community foundations such as Victoria Foundation, Vancouver Foundation, United Way, and Vancity Community Foundation. It is particularly important to direct funding to organizations and funders that are led by and are working with Black, Indigenous, People of Colour (BIPOC), and others who face systemic discrimination.

Municipal and regional governments also have well established relationships and partnerships with charities and not-for-profits within their jurisdictions. Funds distributed through municipalities and explicitly earmarked for supporting their local ecosystem of not-for-profit organizations could help strengthen local economies and reduce the load on other municipal and provincial services.

Recommendation Two: Use an equity lens to invest in province-wide internet access, connectivity, and infrastructure

We echo the views in the Building BC’s Recovery Together report of the urgent need for province-wide internet access.

We urge the BC Government to immediately invest in affordable high-speed internet in rural communities, households across BC, and not-for-profit organizations and housing providers. We encourage you to work with network service providers to create equitable access to internet. We encourage you to remove network deployment barriers and use government assets effectively to reduce costs and accelerate the expansion of connectivity in rural BC. As you develop plans for these investments, we encourage you to uphold your commitments towards a Gender Based Analysis Plus (GBA+) framework as a way to ensure equitable access and connections for all, particularly for women, BIPOC, and other underrepresented communities.

We ask that you make funds available for not-for-profits to access reliable and adequate technology as this is one of the key impacts and barriers of COVID-19 on the sector. We encourage you to improve and update funding systems such as the rules for BC’s Community Gaming Grants to allow more flexibility for funds to be used for training and updating technology.

Work with the not-for-profit sector

Once again, we thank you for allowing us to join fellow British Columbians in sharing what is most important for our community’s wellbeing going forward. We urge you to work with the not-for-profit sector to strengthen public wellbeing and stabilize our economy. We look forward to continuing to contribute towards our province’s recovery through constructive investment and partnerships with the Government of British Columbia.

Sincerely,

Alison Brewin
Executive Director, Vantage Point
T: (604) 637-8207 E: abrewin@thevantagepoint.ca
www.thevantagepoint.ca

cc: Minister of Jobs, Economic Development and Competitiveness, Hon. Michelle Mungall Minister of Labour, Hon. Harry Bains Mr. Spencer Chandra Herbert, Vancouver-West End Riding

 

[1] Vantage Point (2020). No Immunity Report. Retrieved from https://www.thevantagepoint.ca/blog/no-immunity-impacts-covid-19-our-sector

[2] Government of BC. (2020). Budget 2021 Consultation. Retrieved from https://www.leg.bc.ca/content/CommitteeDocuments/41st-parliament/5thsession/fgs/Budget2021Consultation/Budget_2021_Consultation_Paper.pdf

 

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Author

Alison Brewin

As Executive Director, Alison Brewin is responsible for executing the Vantage Point’s mission and vision. Alison graduated with a Law Degree from the University of Victoria in 1991 and was called to the Bar in 1992. Throughout the 1990s, she worked in non-profit management, as political assistant...

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