@thevantagepoint
Protecting Time and Space to Build Capacity

Protecting Time and Space to Build Capacity

Enjoy this blog post? Sign up for our newsletter and enjoy similar free content.

Nov 27, 2023

Protecting Time and Space to Build Capacity

By Dorla Tune, Organizational Consultant at Vantage Point

During the past three years as Vantage Point’s Organizational Consultant, I’ve worked closely with a variety of non-profit organizations. Though each organization has its unique place in the vast sector, more than a few common themes have emerged. What rises to the top is the importance of time and (mental) space. How are organizations choosing to slow down and intentionally infuse time into their daily, monthly, or annual cycle of activities for reflection, evaluation, planning, and rest? The Nonprofit Lifecycles Self-Assessment workshop is my favourite session to facilitate for an organization because the process requires leadership and key staff to take much needed time and space to:  

  1. conduct a thoughtful review of where the nonprofit is, in relation to various aspects of its capacity;  
  2. develop non-judgmental self-awareness about where their organization and its critical capacity areas are in their lifecycle to inform better decision making and planning; and 
  3. encourage the use of self-care to accept the reality of their organization’s capacity while clarifying where and how it needs to grow.

The Lifecycles Self-Assessment allows an organization to methodically look at five areas of capacity that ensures its ability to uphold its mission: programs, governance, management/staffing, financial resources, and systems; and to analyse where along a continuum of seven lifecycle stages (idea, start-up, growth, maturity, decline, turnaround, sunset) each area and the overall organization is located. The time spent debriefing a Lifecycles Self-Assessment is full of exciting generative conversations as board members and staff reconnect with the passion inspired by the organization’s mission and work. Participants begin to see pathways to improve the impact of their work and build capacity.  

Organizations experience a tension when the demand for their programs begins to put a strain on the other areas of capacity. In the intense growth stage, organizations and staff feel overwhelmed with too much to do in too little time and become beholden to the culture of urgency. Taking the time to apply the Lifecycles framework encourages leadership to emerge from the weeds and obtain a holistic bird’s eye view of their organization’s capacity. Following which, they can become focused on a specific priority area and to narrow down tangible and intersecting steps to increase efficiencies that better support program demand and implementation. Leadership is also encouraged to look at the state of overwhelm and think about if the demand for and breadth of programming is appropriate or a result of mission creep.  

One of the most valuable benefits of the framework is how it depersonalizes internal struggles and weaknesses organizations face.  Once learning the common characteristics of a lifecycle stage and how it may impact your board or staffing, it is easier to look at objective ways to address the challenges, rather than feeling as though the people themselves are not up to par. All organizations face growing pains at various points in their lifecycle. Discussing these challenges within the framework’s context creates a safer space to have hard conversations about the gaps or tensions preventing growth or maturity in key capacity areas.  

As organizations become familiar and comfortable with the lifecycle’s framework, it can be applied in several different ways.  We have supported or witnessed many useful applications of the framework. A few are mentioned here.  

  1. Applying the framework in detail to a targeted area, for example: 
    • Analyse which programs carry different lifecycle stage characteristics and determine if some should wind down. This can create more space for capacity or allow for a reallocation of resources to increase the depth and quality of core programming. 
    • Analyse the staffing structures and related human resource systems within program areas or departments to ensure there is role clarity and positions that ensure organizational sustainability. 
    • Conduct comprehensive systems change analysis and improvement planning, as systems touch all major capacity areas.   
  2. When a major leadership transition is taking place, conducting a lifecycles self-assessment provides an incoming ED, CEO, or COO with a valuable snapshot of which capacity areas need care and attention. 
  3. As a preparatory step to in advance of strategic planning. Most organizations will have a strategic pillar dedicated to increasing organizational capacity. Engaging in this process ensures capacity improvement actions are included from both a strategic and operational perspectives. 

Vantage Point’s Capacity Lab is a seven-week blend of in-class learning and expert consulting, scheduled over three months, that uses the Lifecycle Self-Assessment as its foundational tool. The lab is designed to give organizational leaders that critical space and time to reflect, evaluate and plan.  Leaders are supported to examine each capacity area and lifecycle stage for their own organization. Capacity Lab provides clarity on the best way to move your organization forward by, conducting an organizational lifecycle assessment, learning, and applying the framework, and creating a capacity improvement plan to tackle roadblocks and create a path to greater impact.  

Find our free downloadable resources

Find our free downloadable resources

BC Non-Profit Day: Non-Profits Supporting Non-Profits

BC Non-Profit Day: Non-Profits Supporting Non-Profits

Enjoy this blog post? Sign up for our newsletter and enjoy similar free content.

BC Non-Profit Day: Non-Profits Supporting Non-Profits

Over the last week, a small collective of non-profit organizations shared their stories of impact in celebration of British Columbia’s first ever BC Non-Profit Recognition Day. We heard how remarkable individuals are channeling knowledge, skill, and passionate energy directly into meeting a wide variety of social needs in our province.  

These stories included Alžběta Sabová, whose passion for holistic nutrition led to her coordinating food security programs addressing a problem affecting almost 17% of British Columbians. We read how the YMCA’s facilities, programs, and mentoring relationships changed the course of Tyler’s life and provided a much-needed community for a youth with a challenging childhood. Now, Tyler provides that mentoring for other youth in need of leadership and community. 

The stories of impact we shared are of dedicated people helping people. 

Without a doubt, non-profits, fueled by passionate and skilled people committed to creating positive change, are integral to the social and economic fabric of our province.  

But who helps them? Who provides support and resources to the non-profit organizations providing direct services to those most in need in our communities?  

Many times, it is other non-profits. Another layer of the non-profit workforce.  

Non-Profits Helping Non-Profits

A different type of non-profit organizations and teams of individuals directly help other non-profits through knowledge-sharing, education, providing resources, and supporting capacity-building.  They support the people and teams that support others. The impact that non-profits provide in our society, even amongst each other, is deep and multi-layered. 

Take for example, your local library. Libraries have always been a place to gain and share vast knowledge from a worldwide selection of books. Whether topics of food insecurity or youth leadership, these pages inspire the Alžbětas and Tylers of the world with ways to grow their service programs and mentoring skills. Many libraries also provide access to technology and spaces for focus groups, board meetings, and community programs for organizations, like the YMCA where Tyler provides mentoring. In the case of the Bowen Island Public Library, their free resources include a Library of Things that includes bird-watching kits for the nature specialist groups, memory care kits for caregivers for people experiencing cognitive decline, and a seed library for the horticulture enthusiasts operating community gardens. 

Libraries, and community resource organizations like them, provide learning resources, practical tools, physical spaces, and other vital supports that help the people driving non-profits achieve greater growth and deeper impact for the communities they serve. 

The story doesn’t end there. Some organizations exist exclusively to provide supports to other non-profit organizations. To continue the library story, the BC Libraries Co-operative articulates its mission as simply, “we help libraries help people.” 

At Vantage Point we convene, connect, and equip leaders to lift organizational capacity and elevate the non-profit sector, including organizations like the library co-operatives. As we start building a collaborative network in British Columbia, supportive of all non-profits, we continue to provide capacity building, education, knowledge sharing, engagement, and advocacy support to the people helping people and the non-profits helping non-profits.   

Our Collective Strength

We know that working together and providing support for each other is crucial to the impact non-profits create in our world. Our 2023 State of BC’s Non-Profit Sector report: Safety Net shared the voices of individuals speaking to the importance of capacity strengthening, knowledge-sharing, and collaborative efforts, as a key element of what helps make their organization thrive and allows them to create meaningful impact: 

“Collaborations help us survive and make us stronger. Being an alliance, we are not a typical organization, and we rely on other organizations to exist.” 

“Continued support and connections from current and new networks and valued professional development.” 

“I am excited by the new partnerships that we have built and the awakening of the public consciousness to the systemic inequities in our society. I'm not sure that genie can be put back in the box. I look forward to collaborations and opportunities to work collectively.” 

It is clear that non-profits provide significant support to others and yet need more support. Non-profits also need the support of people and groups outside of the sector to see the impact non-profits make and provide core resourcing to help us create deeper change. We are excited to explore the future of more collaborative work with a variety of partnerships to create a stronger non-profit sector together! 

Celebrating our teams, volunteers, and partners

At Vantage Point, we also rely on our own team of non-profit champions. This BC Non-Profit Day week we wanted to especially acknowledge a small group of the hard-working individuals that help us achieve our mission each day. Through the welcoming invitations and empathic understanding that Alina provides, we work with a particularly skilled and unique faculty of Knowledge Philanthropists who give deep added value to our work in so many ways. We call on Jenessa’s active listening skills to gather important resources and relevant news to inform our work; which includes sector reports that are often thanks to the care and analytical skills that Joyce brings. We depend on Olivia's keen eye for detail and clarity to ensure the client service is executed to meet the unique need of the organization and the people in it. The customer care that Leyla and Bethany offer in coordinating our education programs, carefully developed by Tamana’s deep knowledge and thoughtful planning, ensures that participants achieve the growth they seek when they attend a workshop or lab. Then we look to Dillon's marketing skill and tech savviness to ensure that the people our programs benefit know how to access them and that we understand our audiences to offer more meaningful messages and services.  

With the skill and passion of these and the rest of our team members, alongside the incredible community of individuals and organizations supporting our work, we are better able to help non-profit organizations and leaders help their communities.  

We are grateful for and celebrate all of them this BC Non-Profit Day! 

To close this celebration week, we want to say that we are most proud to work alongside all of you - the many organizations doing the challenging work in our province. We are inspired and driven by the possibilities of a provincial non-profit network and the opportunities for stronger support for all organizations – the ones who help other organizations and the ones who help the people with the greatest need.  

We can’t wait to see what we can do together! 

Find our free downloadable resources

Find our free downloadable resources

BC Non-Profit Day Shines a Spotlight on Community Impact

BC Non-Profit Day Shines a Spotlight on Community Impact

Enjoy this blog post? Sign up for our newsletter and enjoy similar free content.

For Immediate Release
October 30, 2023

BC NON-PROFIT DAY SHINES A SPOTLIGHT ON COMMUNITY IMPACT

Vancouver, BC - October 30 has been proclaimed BC Non-Profit Day - to honour the impactful work of non-profit organizations and gain a deeper understanding of their vital role in supporting communities.

This special day serves to highlight the sector’s significant but often overlooked contribution to the social and economic fabric of our province - and celebrate frontline champions who work for charities and non-profits in our communities and make a difference with their time, talent, imagination, and skills.

BC community-based non-profits deliver essential programs and services to support children, youth, families, seniors, and offer local solutions to complex social issues like food security, housing, childcare, racial discrimination, and emergency response.

The sector’s inherent strength is its grassroots proximity and responsiveness to community needs. As a result, they are well positioned to help inform government policies, programs, and funding decisions. 

The BC Non-Profit Day initiative is being spearheaded by a collective of BC non-profit organizations and the Bhayana Family Foundation to raise the profile of the sector and motivate people interested in careers dedicated to advancing social change. 

There are approximately 31,000 non-profit organizations in BC, according to Stats Canada (including community, business, and government non-profits) representing 335,000 jobs and a $28 billion contribution to the provincial economy. The community non-profit sector alone employs 87,000 people and contributes $4.39 billion to BC’s economy. 

Quotes: 

“As a provincial organization collaborating with a network of fellow non-profit partners, we recognize the pivotal role this sector plays in strengthening our communities. We take pride in acknowledging the dedicated efforts of our staff and volunteers, who tirelessly work to create a positive impact on the lives of vulnerable people throughout the province.” 

- Michael McKnight, President and CEO, United Way British Columbia 

“BC’s non-profit organizations, no matter their size, scale, and mandate, prioritize and contribute to community wellbeing. Embedded in the fabric of each community they serve, BC non-profits respond to local needs with knowledge, compassion, and tremendous efficiency, ensuring social challenges are met with local solutions.” 

- Erika Stenson - Executive Director, United Way Southern Vancouver Island 

“From housing affordability and climate action to reconciliation and economic development, British Columbia’s non-profits work every day to build community-led solutions to our greatest challenges. The more we come together to support and scale these organizations, the stronger their impact. It’s truly a case of 1 + 1 = 3.” 

- Genesa Greening - CEO, Vancity Community Foundation 

“BC’s non-profits provide vital services and support to communities throughout the province. Each day, dedicated staff and volunteers work tirelessly to address diverse challenges and help build healthy, vibrant, equitable, and inclusive communities. BC Non-Profit Day is a celebration of the positive impact they make."

- Kevin McCort - CEO and President, Vancouver Foundation 

“Charitable organizations play a critical role in our province by delivering vital services to our communities. The BC Non-Profit Day proclamation further demonstrates the importance of a sustainable and thriving sector that continues to make our region vibrant. Thanks to all the staff and supporters of the sector who are making an impact!” 

- Sandra Richardson, - CEO, Victoria Foundation 

“As non-profits that deliver a wide range of programs and services, YMCAs of BC know the positive contribution the sector makes in supporting determinants of health and wellbeing in people. The collective work of all non-profits plays a vital role in helping people overcome obstacles and strengthening communities.” 

- Derek Gent - CEO YMCA-YWCA of Vancouver Island (on behalf of YMCAs of BC) 

“As the costs of essentials like housing and food continue to rapidly rise, women and families are facing increasing pressures to their safety and stability. YWCA Metro Vancouver, along with other non-profits, provide essential services like safe, affordable housing, early learning and childcare, employment and training opportunities, and programs that help families and women live free from violence. Our advocacy focuses on creating systemic change for just and equitable policies to ensure that everyone is safe and has opportunities to thrive." 

- Erin Seeley - CEO of YWCA Metro Vancouver 

“In many ways, the work of non-profits has never been more important because of the increasing challenges facing British Columbians. We acknowledge and salute the non-profit sector who are on the frontlines of delivering services and support that is unparalleled.” 

- Zahra Esmail - CEO, Vantage Point 

“Charities and non-profits are at the heart of every community. Their remarkable staff and volunteers literally transform lives. However, their work flies below the radar and that’s why this day is so important. The BC Non-Profit Day will help make these invisible champions, visible.” 

- Raksha M. Bhayana- CEO and Co-founder, Bhayana Family Foundation 

“Non-profits are the face of social supports, poverty reduction, and community empowerment in B.C. Non-Profit Day is another key step in celebrating and supporting the non-profits that people in British Columbia rely on. We will continue to take action to create conditions for our partners to sustain, and grow, so together we can deliver even better services than before.” 

- Honourable Megan Dykeman - Parliamentary Secretary for Community Development and Non-Profits 

For more information about BC Non-Profit Day, please visit: bcnonprofitday.ca 

For more information about the Non-Profit Think Tank partners, please visit: 
United Way British Columbia 
United Way Southern Vancouver Island 
Vantage Point 
Vancity Community Foundation 
Vancouver Foundation 
Victoria Foundation 
YMCA 
YWCA 
Bhayana Foundation 

-30- 

Media Contact: 
Kelly Gleeson 
kgleeson@lbmg.ca 
604-240-6231 

Find our free downloadable resources

Find our free downloadable resources

Resources to Enhance Your Community Services Recovery Fund Projects

Resources to Enhance Your Community Services Recovery Fund Projects

Enjoy this blog post? Sign up for our newsletter and enjoy similar free content.

Sep 28, 2023

Resources to Enhance Your Community Services Recovery Fund Projects

By Vantage Point

We have been truly inspired by the recent non-profit capacity building investments made through the Community Services Recovery Fund and are cheering along all of you who have received support for your innovative and strategic projects.  

As a team, we wanted to consider how we can complement the support given. Together, we compiled a list of what we think are powerful resources (some from our own libraries and toolboxes and some from other organizations across British Columbia) that may be relevant to recipients of this critical funding and even those of you who were not recipients. 

We hope you find these resources useful as you take your next steps! 

Topic 

Resources 

Strategic Planning 

Governance 

Leadership 

Board 

Records Management 

Volunteer  

Human Resources (HR) 

Find our free downloadable resources

Find our free downloadable resources

Social Purpose in Business – So Much More than Just Better Philanthropy

Social Purpose in Business – So Much More than Just Better Philanthropy

Enjoy this blog post? Sign up for our newsletter and enjoy similar free content.

Sep 24, 2023

Social Purpose in Business – So Much More than Just Better Philanthropy

By Mary Ellen Schaafsma, Purpose Advisor and Coach at Purpose Pathways Consulting

When businesses adopt a social purpose as the primary reason for their existence, it holds great positive potential to transform the world, and along with it – the relationship between business and charities. If businesses started to bring more than their philanthropy and volunteering to help solve the world’s issues – and they bring all the business has to bear (resources, ingenuity, and risk-taking acumen, investments), we may at last get at the root causes of societal issues (social or environmental). More and more, people are demanding this of businesses – to take on a new role in society.

What does it mean to be a Social Purpose Business? A Social Purpose is a company’s reason to exist that is an optimal contribution to the long-term well-being of all people and planet.

There are a few powerful implications in this statement.

First, the company now has a reason to exist that goes beyond profits and creates a new sense of responsibility, urgency, and opportunity to innovate around the issue they can impact upon.

Second, because it is about the company’s optimal contribution, it elevates what they must do beyond ‘random’ charitable acts to focused business activities on the issue that they can have the most impact on, because of who they are as a business.

Lastly, it is a mindset change that now a company must consider how they impact all people and planet. This expands their thinking beyond the usual suspects and helps them see how they can grow into a new role within society and maximize their impact.

Powerful stuff.

Let’s assume social purpose becomes the new normal in business. Here are three of the changes you can expect will begin to happen:

Collaboration and Partnerships: Businesses with a social purpose are more likely to seek out partnerships with charities and non-profits that align with their Purpose. This can lead to more collaborative efforts to address social and/or environmental issues. Charities may find it easier to access funding, resources, and expertise through these partnerships.

Shared Values and Objectives: Social Purpose Businesses and charities will come to share common goals, making it easier to work together on solutions. They may even go so far as to co-locate and/or share employees with a charity that helps them work towards their Social Purpose in a symbiotic way, supporting and strengthening each other’s organizations as they work together.

Innovation and Problem-Solving: Social Purpose businesses bring innovative approaches to address social and environmental challenges. They may work with charities to develop new solutions and technologies, bringing more of the company’s resources to the table on shared initiatives, products, or services. It could even become a revenue-generating, social enterprise opportunity for the charity.

Overall, the shift towards businesses adopting a social purpose can lead to more symbiotic and mutually beneficial relationships between businesses and charities. However, the success of these partnerships will depend on effective collaboration, transparency, and a genuine commitment to shared social and environmental goals and a willingness to capitalize on what each brings.

Charities know the issues and communities they work with. They have identified the root causes of issues and have ideas of how to tackle them – but there are not enough resources, and they are less able to take risks on new things.

Social Purpose Businesses have a heart and mandate to bring their business to the table to make a greater impact on the world. They have the resources and the ability to take on risk – to innovate new things that will be good for their business and good for society.

Charities that create new relationships with aligned Social Purpose Businesses could be starting a match made in heaven and be just what the world needs!

Find our free downloadable resources

Find our free downloadable resources